Hiring Strategy Using Org Charts

Org charts can be used by HR management to guide executive hiring strategy

You’re only as good as your people! This old adage, that recruiting the right people for the right positions in an organisation’s structure, holds just as true today. A good hiring strategy is fundamental to any organisation.

Being such a critical process to a successful organisation, executive management must play a leading part. But the HR department, who will be responsible for much of the execution, needs to take a significant role in the decision making to arrive at a strategy that works. How can HR best contribute to hiring strategy meetings to inform and guide senior management to approve what’s best for the company’s future?

Being able to communicate the hiring landscape in a clear fashion to leadership is important. For executives who aren’t in the weeds of HR data on a day-to-day basis a clear, visual representation with the key data can help. In this blog we explore some of the key features of OrgChart Now, OfficeWork Software’s cloud solution for charting, that can ground a productive discussion on hiring strategy.

Open Positions

The OrgChart Now’s Open Positions feature shows immediate gaps in an organisation’s hiring. Conditional formatting can be applied so open positions are instantly identified by color. A new ‘Hire Status’ indicator in our most recent release is available to provide even better detail on the hiring process. This indicator allows tagging of an individual being considered for a position when the selection is not yet finalised. Having additional options for an individual’s hire status helps facilitate closing the gap in the employee/position matching process.

The effect open positions have on the budget and headcount for each group can also be examined by moving roles and positions to and from a staging area. Once gaps in the organisation are identified in real-time, a strategy for filling them can be devised and implemented.

Skill and Qualifications

Job title is the most common information listed in an org chart alongside an employee’s name but what does that give us in terms of an individual’s competency or aptitude for the job? Groups within an organisation, in order to fulfill the goals of the company, will require an ensemble of employees with a certain skill set. Likely, during the recruitment process, these skills, certifications and qualifications are stored in a HRIS system. OrgChart Now has the power to connect with many of the most popular systems used today (check out our connectors page) to pull in these useful attributes and display them with each employee’s profile. This will allow department managers to focus on what skills their departments have and areas of weakness they will have to focus their hiring strategy on. For example, does the marketing department have a qualified online advertising specialist? With an org chart pulling real-time information automatically from the organisation’s HRIS, this can be seen at a glance.

Presentation

Having options for controlling and sharing company data for review has become even more essential in these times when remote teams are becoming the norm. Different modes of presentation are available with OrgChart Now to allow flexibility in presentation styles. One option is embedding dynamic charts directly into the company’s intranet. Charts are automatically updated so the information being reviewed is always up-to-date.

Users can also export to formats including Excel, which may appeal to data analysts and the financial groups of the organisation. Interactive PDFs can be used to present, not just the basic chart in it’s flat form, but also clicked on to reveal more detail when presenting on a video conference. Org charts can also be embedded into PowerPoint presentations, a popular format for management meetings.

Identifying future needs is key to developing a comprehensive hiring strategy, so it follows that presenting a real-time snapshot of where the organisation stands today is the first step. Org charts can help by providing a clear view of the entire organisation, highlighting only the most important data points. If you want to learn more about how the OrgChart Now software can help guide hiring strategy sessions, schedule a demo with one of our experts today.